Project Management Project Part 3: Role of Project Manager and Deliverables


 

Project Management Project Part 3: Role of Project Manager and Deliverables

APPENDICES: Post 3

I distributed questionnaires to my clients and engaged them on one on one interviews with the representative of the company.

The sample of the questionnaires l distributed to my clients shown below:

1. Are you satisfied with former website portal to access your timesheet? Yes or No

2. Did you receive your timesheet or pay stub in a timely manner? Yes or No                                      

3. Did your hours work always match amount being paid by your employer? Yes or No

4. Did you want a portal to access your personal information and timesheet anywhere in the world? Yes or No

5. Are you satisfied with company the loading of the web portal anytime you want to access company website? Yes or No

6. Are you satisfied with company response anytime you are seeking time-off from work? ?Yes or No

7. Have you being denied pay-check for not submitting your paper timesheet? Yes or No

8. Can you remember all your time-off from work in a year? Yes or No.

9. Does the former website attractive or easy to navigate? Yes or No

10. Did you think that the former website needs improvement? Yes or No

 

 

 

 

 

 

 

 

 

 

 

 

APPENDICES: Post 4

The organisational structure charts for my project team shown below. (Consulting Company AA)


Project steering Team
 
     

                                                                        


 

 

 

 

 



Software tester
 

Business analyst
 

Programmer
 
                                                                                                                                                     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDICES 5 A:

Defining the project scope:

The project scope sets the stage for developing a project plan. It defines the projects objectives and deliverables.

Scope Statement:

‘’Optimization of Human Resources Department at York region District School Board, Ontario, Canada.’’

Deliverables:

1. Questioning Techniques

2. Test plan

3. Demo website prototype

4. Final prototype

5. User Acceptance/ Sign-off

6. Complete website/ Go-Live.

Milestones:

1. Review existing website-Oct4/2011.

2. Building of project team-Oct10/2011.

3. Client validation and kick off-Oct10/2011.

4. Writing test plan and meeting with technical team-Nov14/2011.

5. Writing of programming code and testing-Nov21/2011.

6. Checking status with stakeholder-Nov28/2011.

7. User acceptance testing and Go-Live-Dec12/2011.

Technical Requirement:

1. Three servers are require, these are web servers, application servers and database servers.

2. At least 100 employees are expected to participate in the user acceptance testing at client site.

 

Clients Review:

Staff from York Region District School Board review the project and offer signature.

Signature:

 

 

 

 

 

 

 

 

APPENDICES 5 B:

   WORK BREAKDOWN STRUCTURE:


Existing Website under Review
 
 


                                                       


 

 

 

 


                                                                                                                                                                                                                                        

 

 

 



Choice of Coding
And Design
 

System Design and Risk Management
 

Requirement Analysis with Client
 
                                                                                                                    

User acceptance Testing and Go-Live
 

System Testing
And Review
 
               

APPENDICES 5 A

 

 

 

 

 

 

 

 

 

 

 

APPENDICES 5C:

 

Project Schedule:

Project Topic: ‘’Optimization of York Region District School Board Website’’

TASK/ACTIVITY
DURATION
START
END
1.INITIAL STUDY OF THE WEBSITE
WEEK 1
SEPT27,2011
OCT3,2011
Project Management and Software testing
 
·         Defining the project  goal and objective
·         Project kicking-off
·         Carry out questioning techniques
·         Questionnaires
·         One on one interviews
·         Observation
·         Gathering information
·         Client survey
·         Client maintenance requirement
 
 
 
2.Integration of Consulting and Teamwork
WEEK 2
OCT4,2011
OCT10,2011
Consulting and Teamwork
 
·         Process of consulting
·         Addressing website
·         Building of the project team.
·         Role of the project team
·         Outlining website content
·         Addressing Navigation
 
 
 
3.Project feasibility study and Design
WEEK 3
OCT11,2011
OCT17,2011
Project Management And Application Design
·         Estimating project cost
·         Understanding and Analysing problems
·         Proposing solutions and Design
·         System integration
·         Deliverable to project manager
·         Prototype(Demo) and Design
 
 
 
 
 
 
 
 
 
 
 
 
 
4.Client validation
Week 4
Start
End
 
Consulting and Teamwork
·         Meeting with client
·         Reviewing existing problems of the client
·         Maintaining requirements of the client
·         Giving project status to stakeholders by the Project manager
·         Determining the naming convention.
 
 
 
 
 
 
 
5.System Specification
Week 5
Oct25/2011
Oct31/2011
Project management and Teamwork
·         Preparing and defining specifications
·         Preparing use case Diagram
·         Establishing final Prototype(Demo)
·         Defining servers-Application, Web and Database servers.
 
 
 
 
 
6.Requirement Analysis with Client
Week 6
Nov8/2011
Nov14/2011
Consulting and Application Design
·         Monitoring of former website
·         Reviewing requirements
·         Establishing final Prototype
·         Populating pages with web content
·         Creating different webpage
·         Implementing the scope and expectation.
 
 
 
 
 
7.System Design and Risk Management
Week 7
Nov15/2011
Nov21/2011
Project Management and software Testing
·         Designing new system
·         Evaluating risk involved in the system
·         Writing of the test plan
·         Meeting with technical team
 
 
 
 
 
 
 
8.Choice of Coding and Design
Week 8
Nov29/2011
Nov28/2011
Consulting and Application Design
·         Writing of programming code
·         Webpage interface
·         Testing of the prototype
·         Stability of the website
·         Determining the scalability of the website
·         Developing user interaction.
 
 
 
 
 
9.System Testing / Review
 
Week 9
Nov29/2011
Dec5/2011
Software Testing and Teamwork
 
·         Review programming code
·         Review of Unit testing
·         Project manager checking the status with stakeholder
·         Maintaining site
·         Integration Testing
 
 
 
 
 
 
 
10.User Acceptance and Go-Live
 
Week 10
Dec6/2011
Dec12/2011
Project Management and Consulting
·         Invitation to clients
·         User acceptance testing
·         Prepare Documentation
·         Deliverable to project manger
·         Measuring progress of the project
·         Making suggestion and recommendation
·         Implementing a usability test
·         Knowing and understanding user behaviour
 
 
 
 
 

 

 

 

 

 

 

 

 

APPENDICE 5D:

APPENDICES:COST AND BUDGET

The cost budgeting of the project with a budget of $50,000 and for period weeks.

 

Cost Categories
Activity/Type
Planned  cost
Planned
Cost
Planned
Cost
 
 
Week1 to
Week 4
Week 5 to
Week 8
Week 9 to
Week 10
Requirement
 
 
 
 
 
 
 
 
 
 
 
·         Project kick-off meeting
·         Gather user requirement
·         Analyse user requirement
·         Prepare final user acceptance testing
·         Obtain client sign-off
2000
2500
3000
 
 
 
1500
 
 
1500
Prototype
 
 
 
 
 
 
 
 
 
·         Design Prototype
·         Demo Prototype
·         Testing Prototype
·         Creation of scenario/Test cases
 
2500
2000
 
 
2500
Client Validation
 
 
 
 
 
·         Organise client event validation
·         Demo Prototype validation
·         Capture feedback
 
 
 
 
 
 
2500
2500
Operational Cost
 
 
 
 
 
 
 
 
·         Project Management
2500
2500
2500
Direct Cost
 
 
 
 
 
 
 
 
 
·         Facilities and Rented equipment
·         Travel and Miscellaneous
·         Materials
·         Computer Hardware and Software
1500
2500
2500
3500
3000
2500
2000
2500
Total Project Cost
 
20,000
15,000
15,000

 

 

 

 

 

 

 

 

 

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